X1 Search Frequently Asked Questions

X1 Search is a powerful desktop search software that enables users to quickly locate and access files, emails, and information across their computers, servers, and cloud storage platforms. It helps professionals save time by offering fast, accurate, and real-time search capabilities.

X1 Search is primarily designed for Windows operating systems. It integrates seamlessly with popular platforms like Microsoft Outlook, Office 365, Exchange, and SharePoint, as well as cloud storage services such as Dropbox, Google Drive, and OneDrive.

Unlike native search functions, X1 Search offers much more robust features such as indexed searching, which delivers near-instant results, and the ability to search within email attachments, PDFs, and other file types. It also provides advanced filtering options to refine search results efficiently. Learn more about How X1 Search Works.

X1 Search uses advanced indexing technology, allowing it to deliver results almost instantly after a query. The speed is especially beneficial when searching across large volumes of data, such as corporate servers or email archives.

X1 instantly searches through:

• Email – Outlook, Gmail, Yahoo, and more
• Attachments
• Documents
• Calendar
• Remote Files
• Microsoft 365 (SharePoint, Teams, Outlook, Exchange, OneDrive)
• Teams Chats and Channels
• Contacts
• Archived Email

Learn more about the Uses and Applications of X1 Search.

Yes, X1 Search is designed to search emails and attachments from various email clients, including Microsoft Outlook, Gmail, and others. It can retrieve both archived and current emails instantly by searching keywords, sender names, dates, and file types.

Yes, X1 Search can search through PST files. There are two ways to add PST files to X1. The first is if the PST is mounted to your Outlook account. In that case, X1 will automatically detect the PST file. If the PST file is outside of Outlook, then you need to add a PST file from the Outlook Options screen.

Yes, X1 Search can index and search files from external hard drives, USB drives, and network drives. This feature makes it suitable for users who need to search across multiple storage locations without manually browsing through folders. X1 Search supports indexing removable media, such as USB, Flash and other storage drives (i.e. USB, Firewire, Flash/Thumb drives, etc.). In order to get the media indexed, you need to add it through Files Options via the Add External Drive option.

Yes, X1 Search does not move or alter your data. The software indexes your data in place and searches it without transferring or copying your files to another location. Additionally, it respects the existing security policies of the systems it accesses.

Yes, X1 Search offers a robust file preview feature that allows users to view the content of files, including documents, emails, PDFs, and more, without needing to open the corresponding application. This can save time when identifying the right file.

Yes, X1 Search allows users to apply various customizable filters to refine their search results. These filters include file types, dates, file sizes, and specific keywords, making it easy to narrow down large datasets to find exactly what you're looking for.

X1 Search requires a Windows-based operating system (Windows 10 or 11), a minimum of 2GB of RAM (though 8GB or more is recommended for better performance), and 1GB of available disk space is recommended. Specific requirements may vary depending on the scale of data to be indexed.

X1 Search works on Windows 10 and Windows 11.

At this time, X1 Search works on Windows based computers only.

Yes, it is possible to trim X1 Search index. In other words, you can reduce its size. This can be done in various ways. For example, in your Outlook Email data sources, you can remove any folders that you might not really need to search. Further, you can edit the files data source and remove any disks or folders that you're not likely to need to search. For more options, check File Options in X1 Search.